Mandatory from 5 October 2026
Create the digital delivery note or DeCA from the office or let the driver generate it on the road. Send to mobile, collect signatures at origin and destination, and show a QR during any inspection.
How it works
Two ways to create delivery notes and control documents — from the office web panel or from the driver app — with the same digital DeCA and inspection guarantees.
The traffic team prepares the administrative control document (transport delivery note) or waybill in the web panel. API integrations are available on the Enterprise plan to connect your TMS or ERP.
The driver receives the shipment on their phone instantly. When needed, they can also create the delivery note or DeCA directly from the app on the road.
During inspection, the driver shows the QR from the app per BOE-A-2026-12784 so the inspector can verify the DeCA. At origin, driver and origin company sign; at destination, driver and receiving company sign.
Traffic and admin access the same digital record with change history, signatures and timestamps, ready for customers, audits, VeriFactu and inspections.
Features
One platform to create, send, sign and prove compliance for digital delivery notes, DeCA and waybills without operational friction.
Generate the transport delivery note, control document (DeCA) or waybill from the web panel and assign it to the driver, or let them create it on the road from the app.
During a roadside check, the driver shows the QR from the app. The inspector scans it and accesses the verified digital DeCA with direct HTTPS download URL.
Collect signatures from all parties at each milestone with traceable evidence linked to the document.
Daily creation happens from the web. To automate at scale, the Enterprise plan includes API integration with your TMS or ERP.
Turn delivery note operational data into correct invoices without duplicating work.
Legal compliance
Kargo helps you meet the administrative control document in digital format (DeCA) from October 2026. A waybill or eCMR can fulfill that role when it includes the data required by art. 6 of Order FOM/2861/2012.
Deadline
5 October 2026
From this date, the administrative control document (DeCA) must be exclusively digital: native PDF, QR code, direct HTTPS download URL and minimum one-year retention, per BOE-A-2026-12784.
Regulates the goods control document (transport delivery note) and mandatory data: shipper, carrier, goods, vehicle, dates and signatures.
Mandates the control document in digital format and remote document access for inspections, with an adaptation period until October 2026.
Sets the characteristics of the electronic administrative control document: native digital PDF with QR, direct HTTPS download URL for inspections and minimum one-year retention by contractual shipper and effective carrier.
Kargo supports operational and document compliance. Consult your legal advisor to validate your specific case.
Go deeper into digital transport regulations and terminology.
Answers about delivery notes, DeCA, drivers on the road, eCMR and inspections.
In daily operations it's called a transport delivery note; legally it is the administrative control document regulated by Order FOM/2861/2012. From October 2026 it must be issued in digital format (DeCA). See our comparison guide for differences with waybills and eCMR.
Start creating, sending and signing documents with your drivers and connect VeriFactu invoicing from week one.
