What is a transport note?

The transport note is a fundamental document in logistics that accompanies the merchandise during its transfer. Its main function is to record that the delivery has been carried out correctly. In case of dispute, this document can be key.

Whether in paper or digital format, the delivery note must contain certain mandatory data to be legally valid and avoid administrative or logistical problems.

Mandatory data on a digital transport note

To guarantee its validity according to the Spanish Order FOM/2861/2012 of December 13, the control document or transport note must include, at least, the following essential data:

  • Contractual loader details
    Name or company name, NIF (tax identification number), and address.
  • Effective carrier details
    Name or company name and NIF.
  • Place of origin and destination of the shipment.
  • Nature and weight of the transported merchandise
    If the exact weight is difficult to determine due to loading circumstances, another measurement metric must be used.
  • Special circulation permit
    Identification of the special permit issued by the competent traffic authority, if the vehicle requires one to circulate.
  • Date of the transport.
  • License plate of the vehicle
    For articulated vehicles, both the tractor unit and the trailer/semi-trailer plates must be listed. If the vehicle is changed during the journey, this must be recorded.
  • Observations, reservations, or any other useful indication requested by the involved parties.

How Kargo automates delivery note creation

At Kargo, we simplify the process of issuing delivery notes with our automatic digital delivery note system.

Once you configure your company and customer data, Kargo:

✅ Automatically fill in required fields.
✅ Extract data from previous orders to avoid duplications.
✅ Associate each delivery note with the corresponding electronic invoice.
✅ Allows you to sign digitally from any device.

This dramatically reduces management time and eliminates common errors such as omissions, duplications or incorrect data.

How much time can you save with Kargo?

Manually preparing a delivery note can take between 10 and 15 minutes. With Kargo, the process is reduced to less than 1 minute.
In addition, avoiding errors means that you will not have to redo documents or assume delays due to administrative incidents.

Imagine this multiplied by hundreds of monthly shipments: the savings are real.

Conclusion

Keeping your digital delivery notes up to date is not only a legal obligation, it is also a competitive advantage. With Kargo, you ensure that each delivery note is correctly completed, signed and linked to your electronic billing.

Do you want to start working with Kargo today?

You can also contact us by email at info@kargotr.com or by phone at 644 15 40 01 (call or whatsapp)