The digital signature has become an essential tool for transport companies that seek agility, traceability and security in the management of their documents, especially in delivery notes. But is it legal to digitally sign a delivery note? How is it implemented correctly? In this article we explain everything to you.
Is it legal to sign delivery notes digitally?
Yes, the digital signature is completely legal in Spain and the European Union, as long as it complies with the provisions of the eIDAS Regulation (EU 910/2014). This regulation regulates electronic signatures and establishes three types:
- Simple electronic signature
- Advanced electronic signature
- Qualified electronic signature
To sign delivery notes, at least an advanced electronic signature is generally recommended, which uniquely links the signatory and guarantees the integrity of the document.
📌 Key fact: A digitally signed delivery note with legal guarantees has the same legal validity as one on paper signed by hand.
Benefits of using digital signature on delivery notes
Adopting the digital signature in logistics processes offers multiple advantages:
- Reduction of paper and administrative costs
- Faster in deliveries and confirmations
- Complete traceability of each operation
- Legal security and anti-fraud
- Easy integration with electronic billing systems like Kargo
How to implement digital signature correctly?
To apply the digital signature in your transport company, follow these steps:
- Define the type of signature you need (advanced or qualified).
- Choose compatible and legally valid software, such as Kargo, which makes it easy to sign delivery notes from any mobile device.
- Integrate with your usual workflow, so that the carrier can sign the digital delivery note at the time of delivery.
- Save signed documents in a secure and accessible manner, complying with document conservation regulations.
Digital signature and Kargo: a comprehensive solution
At Kargo, our SAAS is designed specifically for transportation companies. With our tool you can:
- Issue digital delivery notes
- Sign them securely in real time
- Send them automatically to the client
- Integrate them with electronic billing
In addition, we comply with all current legal regulations so you can forget about paper without worrying about the legal validity of your documents.
Conclusion
The digital signature of delivery notes is not only legal, but it is an opportunity to digitize your company, save time and reduce errors. If you don't already, now is the time to take the step.
Do you want to try how the digital signature works with Kargo?
Contact us and start transforming your delivery note management today.
You can also contact us by email at info@kargotr.com or by phone at 644 15 40 01 (call or whatsapp)