For transport companies, efficient management of delivery notes and electronic invoicing is key to optimizing operations and reducing costs. In this article we analyze how long it takes to recover the investment when implementing a specialized SaaS like Kargo, which improves productivity and reduces operating expenses. You can also know how much time you can save.
Complete cost analysis in traditional management
Office staff costs
The administrative staff in charge of managing delivery notes usually dedicate a large part of their day to manual tasks: reviewing documents, entering data, correcting errors and managing invoices. Let's assume an average cost of €18/hour for these employees.
- Time dedicated per day to delivery note tasks: 3 hours.
- Daily cost: €18/hour × 3h = €54.
- Monthly cost (22 working days): €54 × 22 = €1,188.
Lost drivers time
Drivers also invest time in document management, delaying their routes or waiting for confirmations.
- Average time per driver: 30 minutes daily.
- Estimated cost (assuming €12/hour): €6 per day per driver.
- For a fleet of 5 drivers: €6 × 5 = €30 daily.
- Monthly cost: €30 × 22 = €660.
Total monthly costs for traditional management
- Office staff + drivers = €1,188 + €660 = €1,848.
Savings and profitability with Kargo
The delivery note management and electronic invoicing SaaS Kargo has a competitive price: €20/month per user and initial cost €0.
- Administrative users and drivers with access: 7 users × €20 = €140/month.
Key benefits
- Reduction of time spent on manual tasks by 70%.
- Automation that minimizes errors and rework.
- Drivers manage delivery notes from their mobile phone, without losing time on the route.
Costs after implementing Kargo
- SaaS subscription: €140/month.
- Reduced staff and drivers time: 30% of the previous cost: €554.4.
- Total monthly cost after SaaS: €140 + €554.4 = €694.4.
Comparative table of monthly costs
| Concept | Traditional Management (€) | Management with Kargo (€) |
|---|---|---|
| Office staff cost | €1,188 | €356.4 (-30%) |
| Driver time cost | €660 | €198 (-30%) |
| SaaS Subscription (Kargo) | – | €140 |
| Total monthly cost | €1,848 | €694.4 |
| Monthly savings | €1,153.6 |
How long does it take to recover the investment?
The monthly savings with Kargo is €1,153.6, while the monthly investment in the subscription is only €140. In addition, there is no initial implementation cost, so the investment is recovered in a few weeks.
Conclusion
Adopting a system like Kargo for the management of delivery notes and electronic invoicing not only modernizes operations, but also directly impacts the profitability of your transport company. With a zero initial investment and a competitive monthly cost, the savings in work hours and efficiency are notable, guaranteeing a quick return and better financial control.
More and more companies in the sector adopt specialized software for transportation such as Kargo which includes document control modules, electronic delivery notes, digital signature, electronic invoicing and eCMR. Automating tasks such as document expiration allows you to focus time on what is important: moving merchandise efficiently and safely.
You can also contact us by email at info@kargotr.com or by phone at 644 15 40 01 (call or whatsapp)